Accounts & Admin Executive HASSANI TRADING CO L.L.C

Job Description

Roles & Responsibilities

Desired Candidate Profile

Real Estate Administration:

• Handle Ejari registration, renewal, cancellation, amendments, and transfers

• Manage Trakheesi system (broker cards, permits, listings, approvals)

• Prepare and process RERA Forms A, B, F, I and related real estate documentation

• Coordinate with Dubai Land Department (DLD), RERA, and trustees

• Manage tenancy contracts, MOUs, sale agreements, and lease renewals

• Maintain accurate property files and client records

• Upload and manage listings on approved real estate portals

• Liaise with landlords, tenants, agents, and government authorities

• Ensure compliance with UAE real estate regulations

• Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.

• Handle Ejari registrations, cancellations, and updates through the DLD portal.

• Stay up to date with Dubai tenancy laws, RERA guidelines, and DLD procedures.

Payment Portals & Utility Management:

• Handle real estate payment portals related to Ejari, DLD, trustee offices, and government fees

• Process move-in / move-out activation and deactivation of electricity & water (DEWA / relevant authority)

• Manage security deposit, registration fees, and payment receipts

• Handle amendments, transfers, and updates related to tenancy and utilities

• Track payment confirmations and maintain proper records

Accounts & Office Support:

• Handle basic accounting entries, invoicing, and receipts

• Record rental income, commissions, expenses, and service charges

• Assist with VAT documentation (if applicable)

• Coordinate with external accountants or auditors

• Maintain organized financial and administrative files

• Support general office administration as required

Requirements:

• Minimum 2 years UAE real estate admin & accounts experience

• Strong knowledge of Ejari, Trakheesi, DLD, and real estate payment portals

• Hands-on experience with Forms A, B, F, I

• Experience with DEWA move-in/move-out activation, deactivation, and amendments or any relevant authority

• Familiarity with UAE tenancy and property regulations

• Proficient in MS Office (Excel, Word)

• Strong organizational, communication, and coordination skills

• Ability to work independently, meet deadlines, and handle pressure

• Professional problem-solving and decision-making abilities

Preferred Skills:

• Experience with real estate CRM systems

• High attention to detail and multitasking ability