Administration Assistant
Confidential Company
Multiple Vacancies
Posted 30+ days ago
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Experience
0 - 1 Year
Monthly Salary
AED 2,000 - 3,000 ($541 - $811)
Job Location
Education
Any Graduation
Nationality
Any CIS National, Indian, Burman, Filipino
Gender
Any
Benefits
Accomodation, Transportation, Annual Air Ticket, Medical Insurance, Visa, Perks & Benefits As Per Labour Law, Annual Leaves As Per Labour Law
Vacancy
2 Vacancies
Job Description
Roles & Responsibilities
- Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.
- Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.
- Monitor office supplies and inventory levels, proactively ordering and restocking items to ensure the office runs smoothly.
- Facilitate effective communication within the team by coordinating internal announcements and maintaining an organized digital filing system.
- Negotiate contracts with suppliers to secure the best possible terms, ensuring cost-effectiveness while maintaining quality standards.
- Conduct market research to identify potential vendors and assess their reliability, capability, and pricing structures.
- Manage the procurement process from requisition to delivery, ensuring timely and accurate order fulfillment.
- Monitor inventory levels and forecast future demand to prevent stock shortages and optimize purchasing strategies.
- Develop and maintain strong relationships with suppliers, fostering collaboration and communication for mutual benefit.
- Evaluate supplier performance through regular assessments and feedback, ensuring adherence to contractual obligations.
Desired Candidate Profile
- Proficiency in procurement software and Tally system, demonstrating technical aptitude in managing purchasing operations.
- Strong analytical skills to interpret purchasing data and make informed decisions that drive strategic initiatives.
- Excellent negotiation and communication skills, essential for building relationships and persuading stakeholders.
- Demonstrated ability to work under pressure and manage multiple priorities, showcasing resilience and adaptability.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with tally software, essential for daily tasks.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent verbal and written communication skills, enabling clear interactions with clients, colleagues, and management.
- A customer-centric mindset, appreciating the importance of creating a positive experience for clients and stakeholders.
- Ability to work independently as well as collaboratively within a team, contributing to a positive workplace culture.
- Flexibility and adaptability to changing priorities and tasks, demonstrating resilience in a dynamic work setting.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
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Confidential Company
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