Administrative Coordinator Aldar Academies

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi s leading school group.

Minimum Qualifications

• High School Certificate or bachelor s degree.

Minimum Experience

• At least 3 years in administration.

Job Specific Knowledge & Skills

• Strong English and communication skills, written and oral.
• Proficient in operating PC, Facsimile, Photocopier, Telex and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• Ability to type in English and take shorthand at the required Company rates.
• Attention to detail with diligent follow up, and able to execute in a timely manner.
• Skilled in multi-tasking, meeting deadlines and handling pressure.
• Strong skills with IT and LMS systems.
• Organizational ability, of self and others.
• Collaborative team member.
• Creative skills.
• Forethought and forward planning.
• Talented in networking with cultural sensitivity.
• Excellent interpersonal skills and intercultural awareness.

What We Offer:

Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.

Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.

This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.

Main Duties

• To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
• To support the team by taking meeting minutes, collating and filling all documentation including training material.
• To support with the internal Aldar Education review process by collating, organising and aligning reports
• To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
• To lead by example to maintain a high standard of professionalism at all times.

Specific Duties

• Establishes filing system and records for all documentation
• Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
• Drafts letters/memos and routine correspondence for supervisor s signature. Screens outgoing correspondence before approval.
• Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
• Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
• Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
• Take minutes for meetings
• Designs and creates all marketing materials including preparing webinar links for internal and external views.
• Ensures all marketing and training materials meet brand guidelines and are of a high quality.