Administrative Officer

Confidential Company

• Office Operations Management:Overseeing general office functions, such as managing office supplies inventory, handling facility maintenance, and ensuring the office environment runs efficiently.
• Record & Document Management:Maintaining and organizing company files, databases, and other essential documents, ensuring their security and confidentiality.
• Correspondence & Communication:Handling incoming and outgoing correspondence, including emails, phone calls, and mail, and acting as a primary point of contact for queries.
• Scheduling & Logistics:Coordinating schedules for staff, arranging meetings and appointments, booking conference rooms, and organizing travel and accommodations when needed.
• Reporting & Budgeting:Preparing various reports, including expense and budget summaries, for management, and assisting with financial management tasks.
• Support to Staff & Management:Providing clerical support, assisting with the preparation of presentations and documents, and ensuring staff are informed of company news and procedures.

Key Skills for Success

• Organizational Skills:The ability to manage multiple tasks, prioritize effectively, and maintain organized systems.
• Communication Skills:Excellent written and verbal communication skills to interact professionally with colleagues, clients, and vendors.
• Technical Proficiency:Strong computer skills, particularly with office software like Microsoft Office Suite, for document preparation and database management.
• Attention to Detail:A meticulous approach to tasks to ensure accuracy in record-keeping, reporting, and correspondenc