Executive Assistant

Dubai Department of Economy and Tourism

Knowledge

• Proficient in English and Arabic;
• Proficient in MS Office Software.
  
  

Job Objective

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities

Office Correspondence:

• Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to department s team members;
• Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc
  
  

Calendar Management

• Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
• Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.
  
  

Meetings & Events

• Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;
• Records Management:
• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents, records, and reports.

Job Details