Executive Assistant to Managing Director / CEO Shades Interiors

Key Responsibilities:

• Offer comprehensive administrative and executive-level support to the Managing Director / CEO.
• Manage and prioritize the CEO s inbox, responding to correspondence and delegating tasks when appropriate.
• Coordinate complex calendars, appointments, meetings, and travel logistics.
• Draft, edit, and prepare correspondence, presentations, and reports in both Arabic and English.
• Serve as the main liaison between the CEO and internal or external stakeholders, ensuring timely communication and follow-ups.
• Handle sensitive and confidential information with discretion and professionalism.
• Support the execution of strategic initiatives, projects, and key business objectives.
• Organize board meetings, prepare detailed minutes, and track the completion of follow-up actions.
• Conduct research and compile reports to assist in data-driven decision-making.
• Assist the CEO with personal and investment-related matters such as scheduling, coordination, and correspondence.
• Oversee general office administration and ensure smooth daily operations.

Requirements:

• Bachelor s Degree in Business Administration, Management, or a related discipline.
• Minimum of 5 years of experience as an Executive Assistant in a senior executive support role.
• Bilingual proficiency in Arabic and English (both written and verbal).
• Outstanding organizational, multitasking, and time management abilities.
• Strong communication and interpersonal skills with a proactive, solution-driven approach.
• High degree of integrity, professionalism, and confidentiality.
• Skilled in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience managing complex schedules and correspondence systems.
• Background in interior design, architecture, or investment sectors is advantageous.