Send me Jobs like this
Nationality
Any Arab National
Gender
Any
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
We are seeking a highly experienced, tenured, and bilingual Executive Assistant to serve as the MD's primary administrative partner. The core mandate of this role is time reclamation, enabling the MD to dedicate focus to high-level strategic tasks, business growth, and executive decision-making. The ideal candidate must excel in autonomous decision-making and maintain unimpeachable discretion while managing sensitive international communications.
Calendar & Travel Logistics (Time Reclamation)
Calendar Management: Proactively manage and optimize the MD's demanding professional schedule, anticipating clashes and coordinating meetings across multiple international time zones (due to frequent MD travel).
Autonomous Travel Planning: Independently manage and execute all aspects of international and domestic travel arrangements, including flights, accommodations, visa requirements, and detailed transportation itineraries, without required travel accompaniment.
Expense Management: Systematically track, process, and reconcile the MD's professional and personal expense claims and manage complex invoice submission and follow-up.
Confidentiality & Communication (Gatekeeping)
Discreet Gatekeeping: Act as the MD's primary filter for all incoming communications (email, phone, visitors), prioritizing contact and responding to or redirecting issues that do not require the MD's immediate strategic input.
Sensitive Document Handling: Handle highly sensitive, confidential, and delicate materials (contracts, private correspondence, financial documents, and personal affairs) with the highest level of integrity and discretion.
Executive Correspondence: Draft, proofread, and prepare formal executive-level communications and internal announcements on behalf of the MD with impeccable accuracy and tone.
Administrative & Project Support
Prepare reports, executive summaries, presentations (PowerPoint), and spreadsheets (Excel) for strategic planning and board reviews.
Anticipate and procure necessary resources and materials to ensure the MD is fully prepared for all meetings and engagements.
Manage digital and physical filing systems to ensure instant retrieval of crucial documents.
Desired Candidate Profile
Experience & Qualifications
Tenured Experience: Minimum of 3 years of direct experience serving as an Executive Assistant (EA) or Personal Assistant (PA) to a C-Level executive (CEO/MD/GM).
Education: Bachelor's degree in Business Administration, Communication, or a related field (or equivalent professional experience).
Key Skills & Attributes (Non-Negotiable)
Language Fluency: Mandatory Fluency in both English and Arabic (written and verbal). French language proficiency is a significant advantage.
Discretion and Judgment: Proven history of unimpeachable trustworthiness and exercising sound judgment when handling complex, sensitive, and delicate matters.
Technical Proficiency: Advanced command of Microsoft Office Suite (Outlook for complex calendar management, Excel for financial tracking, and PowerPoint for executive presentation design).
Proactivity: Ability to anticipate the MD's needs, manage multiple shifting priorities, and demonstrate a solution-oriented approach under pressure.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com
Bugshan Arabian Investment