FRONT DESK CUM OFFICE ASSISTANT
Confidential Company
Multiple Vacancies
Posted 30+ days ago
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Experience
3 - 8 Years
Monthly Salary
AED 2,000 - 3,000 ($541 - $811)
Job Location
Education
Any Graduation
Nationality
Filipino, Any Nationality
Gender
Female
Benefits
Annual Air Ticket, Annual Leaves As Per Labour Law, Medical Insurance, Paid Leaves, Visa, Perks & Benefits As Per Labour Law
Vacancy
2 Vacancies
Job Description
Roles & Responsibilities
The role will provide support by handling front desk duties and assisting with the day to day office activities
Main Responsibilities
§ Handle front desk and assist on the day to day office activities
§ Welcome & assist company visitors, suppliers etc
§ Offering visitors refreshments, coffee, order food, etc as required
§ Answering/ making calls as required & operate console switchboard.
§ Forwarding, recording, transferring calls orward calls to party, take messages when necessary, notify (by phone) employees that visitors have arrived.
§ Receive, sort and forward incoming mail.
§ Courier and parcel administration. Receive, sign and distribute parcels
§ Prepare Parcel for pick-up and delivery (FedEx, UPS, DHL etc.)
§ Handle office supplies, pantry items and office consumables
§ Update monthly extension listings and other front desk clerical works
§ Clerical duties such as photocopying, faxing, filing and collating, preparing brochures binding,
§ Office keeping & cleaning duties as required.
§ Assist on all office related issues, such as AC, photocopiers, etc.
§ Monitor equipment and report defects/ malfunctions for repairs & maintenance;
§ Calling for repairs; maintaining equipment inventories;
§ Prepare Entry Permits for external visitors / handymen to building management.
§ Stock list counting and maintaining of all promotional materials.
§ Scanning Business Cards and importing them to software
§ Providing promotional materials when required.
§ Maintains office supplies inventory
§ Assist on company events and marketing & promotional activities
§ Perform additional assignments as operational requirements
Desired Candidate Profile
University Qualifications:
Any graduate degree
Nature and length of previous experience:
At least 5 years’ experience on the same role
Specialist knowledge:
Operate console switchboard/ main telephone extensions
Knowledgeable of the standard office devices & equipment
Soft Skills and Personality traits:
Excellent communication skills (English)
Superb interpersonal & customer service skills
Confident, hardworking, flexible, motivated, high-energy
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
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Confidential Company
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