Personal Assistant Al Shaqaf Medical Requisite Trading LLc

Employer Active

Posted 51 min ago

Experience

5 - 10 Years

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Commerce, Bachelor of Business Administration

Nationality

Any European National

Gender

Female

Benefits

Healthcare insurance, Global travel opportunities

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage complex calendars, schedule appointments, and coordinate meetings across diverse time zones.
  • Arrange detailed travel itineraries, including flights, accommodations, land transportation, and visas.
  • Manage CEO’s email, filter priorities, and draft responses whenever applicable.
  • Act as a gatekeeper and liaison, professionally managing communication with key contacts.
  • Manage personal appointments, family schedules, and household-related matters.
  • Coordinate with household staff, vendors, and service providers (e.g., DEWA, phone bills and maintenance repairs).
  • Plan personal events, dinners, and family gatherings.
  • Make reservations for dining, entertainment, and personal services.
  • Conduct research and handle errands as needed (e.g., gift purchasing, personal projects).
  • Anticipate needs and solve problems proactively before they arise.
  • Manage household supplies.
  • Maintain strict confidentiality regarding all business, personal, and family matters.

Desired Candidate Profile

  • Creative, professional and proactive
  • Clear communicator
  • Thrives in a dynamic, fast-paced environment
  • Discretion & Trustworthiness: Impeccable integrity and ability to handle sensitive information with absolute confidentiality.
  • Single and presentable, to offer flexibility with time commitments and the CEO’s volatile schedule.
  • Organizational Mastery: Exceptional time-management and multitasking skills with meticulous attention to detail.
  • Ability to bring great network and arrange respective business meetings for the CEO.
  • Excellent verbal and written communication skills.
  • Professional and polished in all interactions.
  • High proficiency with Google Workspace, Microsoft Office Suite, calendaring apps, and comfort learning new software.
  • A self-starter who anticipates needs, takes initiative, and operates effectively without constant supervision.
  • Can work under pressure, flexible to handle changing priorities, and availability for occasional after-hours support if required.
  • A resourceful and solution-oriented approach to challenges.
  • Open to global travel opportunities

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Personal Assistant
  • Executive Assistant
  • Calendar Management
  • Travel Itineraries
  • Email Management
  • Communication
  • Household Management
  • Vendor Coordination
  • Time Management
  • Google Workspace
  • Microsoft Office Suite
  • Multitasking
  • Confidentiality
  • ProblemSolving

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Al Shaqaf Medical Requisite Trading LLc

Medical Research company