Private Secretary

Confidential Company

Employer Active

Posted on 1 Sep

Experience

0 - 2 Years

Job Location

Abu Dhabi - United Arab Emirates (UAE)

Education

Secondary School, Intermediate School, Bachelor of Arts, Bachelor of Architecture

Nationality

Indian, Filipino, Sri Lankan, Any Nationality

Gender

Female

Benefits

Accomodation, Annual Air Ticket, Annual Bonus, Food, Perks & Benefits As Per Labour Law, Transportation, Travel Allowance, Visa

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Proactively manage the Principal's complex calendar, scheduling meetings, travel, and personal appointments with meticulous detail and anticipating potential conflicts.
  • Act as the primary gatekeeper, screening all communications (calls, emails, mail) and ensuring only essential matters reach the Principal, prioritizing and filtering information effectively.
  • Prepare and manage confidential correspondence, presentations, and reports, ensuring accuracy, professional formatting, and adhering to strict confidentiality protocols.
  • Coordinate and oversee travel arrangements, including flights, accommodation, transportation, and itineraries, handling all logistics with precision and efficiency.
  • Manage and maintain the Principal's personal and professional files, records, and databases, ensuring organization, accessibility, and data security.
  • Liaise with internal and external stakeholders, including family members, business contacts, and vendors, representing the Principal with professionalism and diplomacy.
  • Handle personal errands and tasks as required, such as shopping, managing household staff, and coordinating personal appointments, providing comprehensive support.
  • Conduct research and gather information as needed, compiling data, preparing briefs, and summarizing complex topics to support the Principal's decision-making.
  • Manage expenses and financial records, processing invoices, tracking payments, and preparing expense reports, maintaining financial accuracy and accountability.
  • Maintain a high level of discretion and confidentiality, handling sensitive information with utmost care and integrity, building and maintaining trust.

Desired Candidate Profile

  • Possesses a Bachelor's degree in Business Administration, Management, or a related field, demonstrating a strong academic foundation.
  • Holds a relevant professional certification, such as a Certified Administrative Professional (CAP), showcasing commitment to the profession.
  • Demonstrates prior experience within the high-net-worth individuals (HNWI) or executive support sector, understanding the nuances of the role.
  • Open to all nationalities, valuing diversity and cultural sensitivity within the workplace.
  • Fluent in English (written and spoken) is mandatory, with proficiency in additional languages like Arabic, French, or Spanish, a distinct advantage.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experienced with CRM systems, demonstrating technical competence.
  • Possesses exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Exhibits strong interpersonal and communication skills, including excellent written and verbal communication, building rapport with diverse stakeholders.
  • Displays discretion, integrity, and a strong sense of personal responsibility, ensuring confidentiality and trustworthiness in all interactions.

Employment Type

    Full Time

Company Industry

  • Retail

Department / Functional Area

  • Administration

Keywords

  • Executive Support
  • Research Skills
  • Office Manager
  • Personal Assistant
  • Administrative Assistant
  • Special Assistant
  • Executive Assistant
  • Confidential Secretary
  • Travel Coordination
  • Confidentiality
  • Private Assistant

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Confidential Company

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