Secretary Cum Document Controller Medellin Auto Services LLC

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents and maintaining databases. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Greet and welcome visitors in a courteous and professional manner.

• Answer and direct phone calls.

• Manage the calendar including scheduling appointments for customer to drop off and pick up their cars in accordance to the team.

• Prepare and distribute correspondence, memos, letters, and reports.

• Handle incoming and outgoing mail and packages.

• Maintain a clean and organized office space.

• Perform general clerical duties, such as filing, photocopying, and data entry.

• Handle sensitive and confidential information with discretion and professionalism.

• Maintain daily updated records.

• Maintain and create database (soft and hard copies).

Requirements (Qualifications/Experience/Competencies)

• Graduate in any discipline.

• Proven experience as a secretary, administrative assistant, or secretary of minimum 1 year.

• Excellent verbal and written communication skills.

• Strong organizational and time management skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to prioritize tasks and work efficiently under pressure.

• Professional demeanor and appearance.

Job Type: Full-time