Admin Executive-Jebel Ali Free Zone, Dubai (Only Female candidates)

Confidential Company

Job Title : Admin Executive

Location: Jebel Ali Free Zone, Dubai, UAE
Contract: Permanent
Salary: As per Market Standards

Summary:

About Company :- The company is looking for a detail-oriented and proactive Admin Executive with proven experience in handling high-level administrative responsibilities, including VIP travel and hospitality bookings. The ideal candidate will support administrative tasks, ensuring smooth internal processes and exceptional service for senior executives and guests.

Duties:

• Provide administrative support to senior executives and management.
• Coordinate meetings, events, and internal logistics.
• Manage complex domestic and international travel for VIP guests, senior executives, including flights, hotels, ground transportation, and visas arrangements.
• Liaise with premium travel agencies, airlines, hotels, and concierge services.
• Ensure travel itineraries are accurate, seamless, and meet executive preferences.
• Manage last-minute changes and special requests with discretion and professionalism.
• Prepare expense reports, travel reimbursements, and follow up on approvals.
• Manage daily office operations including scheduling, correspondence, filing, and documentation.
• Screen and direct phone calls and emails; respond to inquiries in a professional manner.
• Assist in the recruitment process (posting job ads, screening resumes, scheduling interviews).
• Maintain and update employee records and HR databases.

Qualifications

• Bachelor’s degree in business administration or a related field.
• At least 3-5 years of experience in Administration, with at least 2 years handling VIP travel or executive bookings, UAE work experience is mandatory.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Discretion and professionalism in handling confidential and sensitive information.
• Proficiency in Microsoft Office Suite and HR software (e.g., HRIS, SAP, Oracle or similar).
• Experience working in hospitality or executive services is a plus.
• Valid UAE driving license is mandatory.
• Immediate joiners preferred.

Additional pointers:

• Valid UAE driving license is mandatory
• Immediate joiners will be prioritized or less than 1 month
• Nationality & Gender Preference: only Indians, Female candidates
• We need candidates on husband/father sponsorship as we do not provide visa (mandatory)
• Age: up to 35max
• Salary: our maximum budget is AED 8,000. Please look for someone currently earning within this range
• Preferred locations: candidates from Dubai / Sharjah only
• Office Location: Jebel Ali Free Zone
• Office timings: 10am to 8pm – 5 days per week. Saturdays & Sundays are holidays.