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Experience
1 - 6 Years
Monthly Salary
AED 3,000 - 3,500 ($811 - $946)
Job Location
Education
Any Graduation
Nationality
Any Nationality
Gender
Any
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
- Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
- Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
- Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
- Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
- Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
- Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
- Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
- Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
- Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.
Desired Candidate Profile
- Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles.
- Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills.
- Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success.
- Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure.
- Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency.
- Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders.
- Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively.
- Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work.
- Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels.
- Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
NAFFCO FZCO
NAFFCO was founded in Dubai, UAE to become the world's leading producer and supplier of life safety solutions. By recognizing the importance and convenience of having easy access to multiple safety services, we became specialized by offering complete solutions under one roof for all types of high quality firefighting equipment, fire protection systems, fire alarms, addressable emergency systems, security systems, custom-made vehicle such as fire trucks, ambulances, mobile hospitals and airport rescue firefighting vehicles (ARFF). With the most talented and dedicated employees from around the world, NAFFCO has over 450 passionate engineers and over 3 million square feet of manufacturing facilities. We are currently exporting to over 100 countries worldwide. Our products have been consistently certified by UL, FM, BSI, LPCB and Global Mark according to the latest International Quality Standard for their strict adherence to ISO 9001 quality management systems and certified for ISO 14001 environmental management systems and BS OHSAS 18001 for occupational safety by UL DQS. Our success is driven by our 'passion to protect'; our vision is to become the world's number one provider of innovative solutions in protecting life, environment and property.
Read MoreSam Mathew - Manager Talent Acquisition
JAFZA Dubai P.O Box: 262169 - United Arab Emirates, Dubai, United Arab Emirates (UAE)