Executive and Personal Assistant
Brevan Howard
Employer Active
Posted on 10 Nov
Send me Jobs like this
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Executive and Personal Assistant
MAIN DUTIES/RESPONSIBILITIES OF THE ROLE:
Essential Responsibilities:
The primary role of this position is to support administratively various senior level executives in their business activities in both English and Finnish .
Assistant Duties include:
Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Webex)
Extensive calendar management, dealing with the team internally and with clients
Calendar support to the rest of the team when required
Restaurant and car bookings
Provide extensive travel arrangements for the family, including: booking flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries if needed
Provide support to other EAs when they are on A/L
Expense submission
Liaise with staff and family members
Liaise with external parties on behalf of the family
Property management: overseeing maintenance and upkeep of properties, including liaising with contractors and managing renovations or repairs
Assist with administrative duties: scheduling appointments, checking emails, answering, making phone calls, and managing personal documentation
The role requires someone who is dynamic and flexible. They will need to be able to work productively in an extremely fast-paced environment with lots of last-minute changes, requests and interruptions. They must have exceptional attention to detail and be comfortable working in a busy/high pressure environment. They must be able to work well alone & within a team and prioritize tasks effectively.
PERSON SPECIFICATION
WORK EXPERIENCE/BACKGROUND:
Essential
Fluency in Finnish and English is required
Diary management experience
Relevant administrative experience
Previous roles supporting multiple key stake holders in a very fast-pace environment
Positive, can do attitude
TECHNICAL/BUSINESS SKILLS & KNOWLEDGE:
Essential
Proven expertise with the Internet and Microsoft Office environment including Word, PowerPoint, Excel and Outlook
Strong organisational skills, detail-oriented and the ability to handle multiple priorities
Excellent phone manner
Extremely organised with excellent time management skills
Ability to manage complex schedules, calendars and travel arrangements across different time zones
Excellent use of English - (written and spoken)
Able to work under pressure
Excel
General understanding of financial markets and terminology
Proactive and ability to think ahead
Integrity and ability to keep thinks always confidential
Ability to adapt to the family schedule and routine
Company Industry
- Banking
- Financial Services
- Broking
Department / Functional Area
- Administration
Keywords
- Executive And Personal Assistant
Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com