Executive Assistant - Corporate Office

Client of Talentmate

Job Description The Executive Assistant at our Corporate Office plays a crucial role in ensuring seamless operations by providing high-level administrative support to the senior executives. The role demands professionalism, discretion, and excellent organizational skills, as the Executive Assistant serves as the initial point of contact, both internally and externally. This dynamic position involves managing executive schedules, preparing correspondence, coordinating travel arrangements, and conducting research to aid decision-making. The role requires an individual capable of multitasking and prioritizing various projects, often with tight deadlines. A successful Executive Assistant will need to anticipate the needs of executives, offer solutions proactively, and maintain a high level of confidentiality while handling sensitive matters. By effectively employing these skills, the Executive Assistant will contribute significantly to enhancing the productivity and efficiency of the corporate team, ensuring that executives are well-prepared to meet strategic goals and succeed in their undertakings. Strong interpersonal skills, a professional demeanor, and a detail-oriented approach are essential attributes for excelling in this position.

Responsibilities

• Manage executive calendars efficiently, coordinating meetings and appointments precisely.
• Prepare and draft correspondence, memos, and minutes with high attention to detail.
• Arrange complex travel itineraries, ensuring seamless logistics for all engagements.
• Facilitate effective communication between executives and internal departments professionally.
• Conduct research to support executives in decision-making and strategic planning.
• Handle highly sensitive information with confidentiality and discretion at all times.
• Collaborate with executive team members on special projects, ensuring timely completion.
• Maintain a system for tracking action items from meetings and follow up accordingly.
• Assist in preparing executive presentations, ensuring clarity and accuracy of content.
• Coordinate and manage the logistics of executive-led events and meetings seamlessly.
• Operate office equipment proficiently and maintain supplies to avoid workflow interruptions.
• Address issues and provide solutions swiftly, enhancing executive productivity.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 5 years experience supporting C-level executives in corporate settings.
• Exceptional organizational skills with a proven ability to multitask efficiently.
• Strong written and verbal communication skills are crucial for success.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Experience in managing complex calendars and scheduling multiple priorities.

Job Details