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Job Description
Roles & Responsibilities
Executive Support
- Manage and maintain the CEO’s calendar, appointments, and travel arrangements.
- Prioritize and handle incoming communications, including emails, calls, and correspondence.
- Prepare and edit correspondence, presentations, reports, and meeting materials.
- Anticipate the CEO’s needs and proactively manage issues before they arise.
- Serve as liaison between the CEO and senior leadership team, board members, and external partners.
Meeting & Event Coordination
- Organize and coordinate executive meetings, board meetings, and off-site events.
- Prepare meeting agendas, compile materials, and record minutes or action items.
- Follow up on deliverables and ensure timely completion of tasks.
Administrative & Operational Support
- Manage special projects and initiatives as assigned by the CEO.
- Handle confidential documents and information with the highest level of discretion.
- Track expenses, process reimbursements, and support budget management.
- Maintain efficient filing systems (digital and physical) for easy access to information.
Strategic Support
- Conduct research, prepare briefings, and summarize key information to support decision-making.
- Act as a sounding board for the CEO, offering input on priorities, communication, and workflow.
- Represent the CEO’s office with professionalism and diplomacy in all interactions.
Desired Candidate Profile
Education & Experience
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- 4+ years of experience supporting C-suite executives, preferably in a fast-paced or high-growth environment.
- Proven ability to manage multiple priorities with a high level of attention to detail and accuracy.
Skills & Competencies
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Strong judgment, discretion, and emotional intelligence.
- Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
- Ability to work independently, exercise initiative, and adapt to changing priorities.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
- Event Planning
- Organizational Skills
- Personal Assistant
- Executive Secretary
- Calendar Management
- Travel Management
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Sobha Constructions LLC
please visit www.sobharealty.com
Mohammad Rafi - Hr Manager
PO BOX 125250, United Arab Emirates (UAE)
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