Executive Assistant - Legal Commercial TLM International FZE

Job Title: Executive Assistant
Location: Dubai - DWC
Experience: 2+ Years

Company: TLM International Freight Services

Industry: Logistics/ Supply Chain

What We Do:

 TLM Logistics is more than just a shipping company in Dubai — we are your end-to-end logistics partner in one of the world’s most dynamic trade corridors. Based in the heart of the Jebel Ali Free Zone, we specialize in providing seamless freight services in Dubai, intelligent warehousing, and reliable 3PL solutions to help your business scale with confidence.

Since 2014, we’ve grown into one of the top logistics companies in Jebel Ali Free Zone by prioritizing speed, security, and service integrity. Our clients count on us for responsive communication, on-time deliveries, and logistics strategies tailored to their industry. From air, sea, and land freight to flexible storage and distribution, TLM is the logistics backbone behind businesses that move the UAE and the world forward. 

T4 is TLM’s flagship chemical logistics facility, purpose-built to meet the highest standards of safety, compliance, and operational efficiency. Located in the DWC Free Zone, the facility supports both DG and non-DG chemical storage through temperature-controlled chambers, VNA-ready infrastructure, and advanced fire protection systems.

Engineered for industries with strict regulatory requirements, T4 offers enhanced security, continuous monitoring, and OHSE-approved insulated storage for sensitive and hazardous materials. With direct access to Al Maktoum International Airport and strong connectivity to Jebel Ali Seaport, T4 enables fast, compliant distribution across the UAE, GCC, and global markets.

About the Role:

We are seeking a highly organized and detail-oriented Executive Assistant to the General Manager (GM) who will play a critical role in supporting the GM across legal coordination, contract management, vendor and customer liaison, and operational follow-ups.

This position requires strong commercial understanding, excellent coordination skills, and the ability to manage sensitive documents with confidentiality and accuracy. The ideal candidate will act as the GM’s right hand, ensuring smooth communication between internal departments, external stakeholders, and leadership.

Key Responsibilities:

1. Contract & Legal Coordination

• Review commercial contracts, vendor agreements, and customer contracts before submission to the GM

• Coordinate with external legal advisors for contract review and amendments

• Maintain a contract tracker and ensure timely renewals and compliance

• Ensure all agreements align with company policies and regulatory requirements

• Organize and maintain proper documentation of all legal contracts

• Control contract terminations and monitor after termination process especially on confidential information / matters

• Smart and effective approach on NDAs to protect TLM business Interests

2. Vendor & Customer Liaison

• Act as a point of coordination between the GM and key vendors/customers

• Search and finalize suitable vendors as per TLM’s business interests

• Follow up on contractual obligations, renewals, and documentation

• Support in vendor negotiations by preparing comparison sheets and commercial summaries

• Control Vendor contract terminations and monitor after termination process especially on confidential information / matters

• Coordinate resolution of contractual or service-related issues

3. GM Office Support

• Prepare reports, presentations, and commercial summaries for management review

• Track key action points from meetings and ensure follow-up with departments

• Assist in reviewing proposals, quotations, and strategic agreements

• Support in drafting official correspondence and business communications

• Maintain confidentiality of sensitive business information

• Arrange customer / vendors meeting schedules as per the details given by GM

  
  

4. Internal Coordination

• Liaise with operations, finance, and sales teams to gather required data for contract validation

• Ensure all compliance documents are collected and archived

• Monitor pending approvals and escalate delays to the GM when necessary

• Monitor the pending tasks from Ops dept and update to GM on regular basis

  
  

Key Requirements:

• Bachelor’s degree in Business Administration, Law, or related field

• 3–5 years of experience in Executive Assistant / Contract Coordinator / Commercial Support role

• Strong understanding of contracts and legal documentation

• Excellent written and verbal communication skills

• High attention to detail and strong follow-up ability

• Proficient in MS Office (Excel, Word, PowerPoint)

• Ability to handle confidential information with integrity

• Strong organizational and multitasking skills