Executive - HR and Admin

Confidential Company

Position Title: HR & Admin – Executive

Company Name: KNEST FORMWORK TRADING L.L.C

Office Address: CEO Building, Dubai Investment Park First, Dubai, UAE

Location: Dubai, UAE

Joint Reporting: VP – HR & Legal and VP – Sales

Role Overview :

We are seeking a detail-oriented and highly organized HR & Admin Executive to

manage payroll, HR operations, administrative functions, visa and PRO coordination,

employee onboarding and offboarding, statutory compliance, and executive assistance

to VP – HR & Legal and VP – Sales. The role demands strong coordination skills, high

levels of confidentiality, and the ability to manage multiple responsibilities efficiently in

a fast-paced environment.

Key Responsibilities

1. Payroll Management

• Prepare and process monthly payroll for all employees in an accurate and timely

manner.

• Maintain and validate employee attendance, leave records, overtime sheets, and

salary revisions.

• Perform payroll reconciliations and coordinate closely with the Finance team for

salary disbursement.

• Ensure full compliance with UAE Wage Protection System (WPS), MOHRE

(Ministry of Human Resources & Emiratisation) requirements, and applicable

labour regulations.

2. HR Operations – Joining's & Exits

• Manage end-to-end onboarding processes including issuance of offer letters,

documentation, induction, and system access.

• Handle employee exit processes including resignation acceptance, clearance

formalities, final settlements, and issuance of experience letters.

• Maintain complete and up-to-date employee records (both physical and digital).

3. Visa & PRO Coordination

• Coordinate with PROs and government authorities for employment visas,

renewals, Emirates ID, medical tests, visa cancellations, and related services.

• Track visa and document expiry dates and ensure timely renewals.

• Ensure strict compliance with MOHRE regulations, UAE labour law, and

immigration laws.

4. Administration, Office Support & Travel Desk

• Oversee day-to-day office administration, including office supplies, facilities

management, and vendor coordination.

• Arrange employee and management travel bookings including air tickets, hotel

accommodation, local transportation, and visa-related travel documentation.

• Act as the central Travel Desk for the organization, coordinating domestic and

international travel requirements.

• Ensure cost-effective travel planning in line with company policies and obtain

necessary approvals.

• Coordinate travel itineraries, ticket changes, cancellations, and

reimbursements.

• Manage travel-related vendor relationships (travel agents, hotels, transport

providers).

• Support smooth office operations and internal coordination across

departments.

5. Compliance & Documentation

• Maintain and update HR policies and procedures in line with MOHRE guidelines

and UAE Labour Law.

• Ensure all employee and organizational documentation is complete, accurate,

and compliant (employment contracts, passports, Emirates IDs, insurance, etc.).

• Support internal and external audits by providing required HR and administrative

documentation.

6. Executive Assistant to VP – Sales

• Manage schedules, appointments, calendars, and meetings.

• Prepare reports, presentations, correspondence, and follow-ups as required.

• Coordinate travel arrangements, events, and communications on behalf of the

executive.

• Handle confidential and sensitive information with the highest level of

professionalism and discretion.