Office Assistant (225-808)

Talentmate

The Office Assistant plays a pivotal role in ensuring the smooth and efficient operation of an office. This position requires a multitasking individual who can manage various administrative and clerical tasks with precision and professionalism. The ideal candidate will be organized, proactive, and capable of a high level of productivity, all while maintaining a friendly and positive demeanor. This role demands strong communication and interpersonal skills as the Office Assistant often serves as the first point of contact for clients and visitors. If you enjoy a dynamic work environment where your contributions directly impact the overall workflow and success of the organization, this position could be a great fit for you.

Responsibilities

• Greet and assist visitors ensuring a warm and welcoming atmosphere.
• Manage and route incoming phone calls and emails to appropriate personnel.
• Maintain and organize office files both in physical and digital formats.
• Assist with scheduling and coordinating meetings and appointments.
• Order and oversee inventory of office supplies ensuring availability at all times.
• Prepare and distribute communications such as memos, letters, emails, and packages.
• Ensure cleanliness and orderliness of the office common areas and meeting rooms.
• Handle data entry tasks accurately to update and maintain office databases.
• Support office staff with diversified administrative duties as required.
• Collaborate with HR and finance teams for record-keeping and statutory compliance.
• Assist in the preparation of reports and documents needed for management meetings.
• Perform other office duties as assigned by the management to support business functionality.

Requirements

• High school diploma or equivalent education is required for this position.
• Proven work experience as an office assistant or in a related role.
• Strong organizational skills with the ability to multitask efficiently.
• Excellent written and verbal communication skills are essential.
• Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Basic knowledge of office equipment, such as printers and scanners, is important.
• Ability to maintain confidentiality related to company and employee information.
• Strong attention to detail and problem-solving skills are crucial.
• Positive attitude and willingness to contribute to a team-oriented environment.