Admin Assistant

Confidential Company

Employer Active

Posted 8 min ago

Experience

0 - 2 Years

Monthly Salary

AED 2,500 - 3,300 ($676 - $892)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Commerce, Bachelor of Business Administration, Bachelor of Arts, Bachelor of Architecture

Nationality

Any Nationality

Gender

Female

Benefits

Medical Insurance, Visa

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Maintain office files and records, update office inventories, track vehicle logs, manage office supplies, assist Admin Supervisor in completing daily administrative tasks
  • Schedule and coordinate internal/external meetings & events, coordinate interviews, prepare agendas, meeting minutes, and follow-ups.
  • Greet and assist visitors, answer and route calls, maintain visitor logs, ensure reception cleanliness and decorum, manage incoming/outgoing mail/courier
  • Prepare and submit daily and monthly reports on administrative and operational activities, including front office operations, task tracking, and follow-ups
  • Assist management in planning schedules, meetings, and daily reviews, ensuring smooth execution of planned activities
  • Identify violations or non-compliance by cleaning companies and report them promptly to the Admin Supervisor for corrective action
  • Other tasks given by the department/management.

Desired Candidate Profile

  • Familiarity with office software (MS Office – Word, Excel, Outlook, PowerPoint)
  • Understanding of basic administrative procedures and record keeping
  • Problem solving
  • Communication (English & Arabic)
  • Time management and multitasking
  • Basic quantitative and reporting skills
  • Negotiation
  • Strong interpersonal skills
  • People management
  • Conflict management
  • Client focused
  • Execution focus / Results oriented
  • Quality focused
  • Team focused
  • Integrity driven
  • Minimum 2 years of Customer Service or Tele-Marketing required
  • Experience in scheduling meetings, Taking MOM, coordinating events, or operational support
  • Bachelor’s Degree in any field
  • Master’s Degree – Advantageous
  • Knowledge of administrative tools, office management systems, or reception management
  • English and Arabic speaker

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Business Support Associate
  • Office Assistant
  • Administrative Specialist

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Confidential Company