Administration Coordinator

Client of Sensate Talent

Job Purpose

To support relevant department by providing professional administration related

services, enabling the team to function effectively and efficiently

Job Requirements

Education/Certification and Continued Education

Graduate in any discipline, preferably Commerce.

Completed academic projects using AutoCAD, Undertaken AutoCAD training

during college or completed a certification course in AutoCAD.

Years of Experience

0 to 2 years of relevant experience.

Exposure in basic AutoCAD is mandatory

Essential Roles and Responsibilities

Understanding the needs of outsources labour from operation/ execution team

and negotiates/ source the best buy through outsource market.

Maintain necessary documentation system for efficient and orderly storage and

retrieval of documents/information. Maintain and update all necessary records,

files and database.

Liaise with the maintenance department to ensure the repairs/works are carried

out in an efficient manner

Raise LPO s, and ensure timely follow up of the payments.

Coordinate / arrange to collect payments from the client, circulate a copy to the

management update payment tracker, and forward it to accounts.

Coordinate with human resources and HRSS department for arranging medical

insurance card/ claim, EIDA card, ATM card etc for existing staffs/new joiners

and ensure smooth settling in of new joiners. Periodic visit to camp for it

inspection and handling camp related staff issues.

Provide monthly reports to payroll with regards to employee s attendance,

overtime, leave and all related information, to enable accurate and timely

processing of monthly salaries.

Assist front line and back of house departments with any administration related

queries.

Resolve any issues within scope of accountability and communicate outcome

to appropriate parties:, telephones, printers, pantry equipment, projector etc.

Manage and coordinate for general office upkeep initiating and implementing

improvements where necessary.