Executive Assistant (Multilingual )

Client of Elite Butlers Hospitality Solutions LLP.

We are hiring a multilingual executive assistant to support the strong>Founder of a leading architectural consultancy in Dubai, specialising in modern airport, commercial, residential, and hospitality architecture design.

This is a high-trust role requiring an exceptionally organised, discreet, and polished professional who can manage executive scheduling, stakeholder coordination, confidential documentation, travel, and daily priorities with precision and maturity.

English is mandatory, along with strong proficiency in:
Arabic
French
Spanish
Russian

Key Responsibilities

1. Manage the Founder s calendar, meetings, reminders, and time-blocking
2. Coordinate internal meetings and external high-level appointments
3. Ensure day-to-day priorities are organised and executed smoothly

1. Handle professional communication on behalf of the Founder (emails, calls, messages)
2. Draft, proofread, and format business emails, client responses, letters, and follow-ups
3. Communicate confidently with international stakeholders across multiple languages
4. Maintain discretion, etiquette, and professionalism at all times

1. Coordinate with design, operations, admin, and client-facing teams
2. Track action items, deadlines, deliverables, and meeting outcomes
3. Ensure follow-up discipline and closure on commitments
4. Maintain structured documentation and updates for the Founder

1. Prepare agendas, minutes of meeting, and executive trackers
2. Assist in preparing proposals, presentations, briefs, and reports
3. Maintain secure filing of approvals, project documents, and confidential records

1. Arrange local and international travel plans and itineraries
2. Coordinate site visits, external meetings, and client presentations
3. Ensure all meeting packs and requirements are prepared in advance