Office Assistant (225-915)

Client of Talentmate

We are looking for a diligent and organized Office Assistant to join our dynamic team. The Office Assistant will play a crucial role in ensuring that the office operates smoothly and efficiently. This is an excellent opportunity for a detail-oriented individual with outstanding communication skills to work in a supportive environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks at once. The Office Assistant will be responsible for a mix of administrative, clerical, and receptionist duties. If you enjoy working with a close-knit team and have a knack for keeping things organized, we want to hear from you.

• Greet and direct office visitors to appropriate locations and personnel.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Maintain an organized filing system for crucial company documents and records.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist with the preparation of company reports and presentations as needed.
• Order and maintain office supplies inventory to ensure smooth operations.
• Coordinate with vendors and service providers for office needs and maintenance.
• Support the management team with administrative tasks and special projects.
• Collaborate with team members to improve office procedures and processes.
• Handle general office tasks such as scanning, photocopying, and mailing documents.
• Provide assistance in the organization of office events and activities.
• Ensure the office environment is clean, organized, and welcoming for visitors.

• High school diploma or equivalent; associate's degree preferred.
• Proven experience as an office assistant or in a relevant role.
• Excellent verbal and written communication skills in English.
• Familiarity with office procedures and basic accounting principles.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational and time management abilities are essential.
• Ability to multitask and prioritize tasks effectively under pressure.
• Strong attention to detail with the ability to maintain confidentiality.