Payroll Administrator

Confidential Company

Payroll Processing:

• Execute end to end monthly payroll for all permanent, temporary and contractual employees.
• Consolidate fixed and variable salary components, including allowances, commissions, incentives, overtime and bonuses.
• Apply variable deductions such as absences, penalties, loan recoveries, stock variance, traffic fines and salary advances.
• Update and maintain records for new joiners, resignations, terminations, increments, contract renewals and status changes.

Data Collection & Verification:

• Collect and validate pre-payroll inputs including attendance, leave records, absenteeism, extra breaks and performance metrics.
• Coordinate with department heads for confirmation of variable pay, deductions and exceptional cases.
• Ensure all payroll data is supported by approved trackers, emails and departmental approvals.

Payroll Review & Approval:

• Prepare payroll summaries and highlight salary variations, high deductions and exceptional cases for management review.
• Obtain final payroll approval from designated authorities before processing.

Salary Disbursement:

• Upload approved payroll to bank systems and execute salary transfers as per the payroll calendar.
• Generate and distribute payslips to employees.
• Ensure post-disbursement reporting to Finance, including salary and gratuity reports.

Post-Payroll Closure & Handover:

• Archive payroll reports and close trackers for the month.
• Prepare payroll handover files, ensuring business continuity.
• Track and carry forward pending payroll issues to the next cycle.

Controls & Compliance:

• Ensure payroll processing adheres to deadlines, approvals and supporting documentation requirements.
• Maintain confidentiality and security of all payroll data.
• Retain payroll records for audit and regulatory compliance.

Reports & Documentation:

• Payroll register, bank transfer confirmations, payslips, HRMS logs, approval records.
• Salary and gratuity reports shared with the Finance team post-disbursement.
• Updated trackers for attendance, variable pay/deductions, loans, advances and arrears.