Personal Assistant

Confidential Company

Employer Active

Posted 22 min ago

Experience

3 - 5 Years

Monthly Salary

AED 4,000 - 8,000 ($1,081 - $2,161)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Business Administration(Management), Bachelor of Arts, Any Graduation, MBA/PG Diploma in Business Mgmt

Nationality

Any Nationality

Gender

Female

Benefits

Visa, Medical Insurance

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage Director calendars by coordinating meetings, appointments, and travel itineraries to optimize time management and enhance productivity.
  • Act as a liaison between Director and internal/external stakeholders, representing the organization professionally while maintaining confidentiality.
  • Organize and maintain filing systems, both electronic and physical, ensuring efficient retrieval of documents and compliance with data protection regulations.
  • Act as a gatekeeper by screening calls and emails, prioritizing communications, and responding on behalf of the Director when appropriate.
  • Coordinate travel arrangements, including itineraries, accommodations, and transportation, while ensuring a seamless travel experience.
  • Prepare and edit correspondence, presentations, and other documents, maintaining a high standard of professionalism and accuracy.
  • Facilitate communication across departments by ensuring timely updates and follow-ups on action items and projects.
  • Organize and maintain filing systems, both electronic and physical, for easy retrieval and efficient workflow.
  • Support personal tasks as needed, displaying discretion and confidentiality in handling sensitive information.
  • Prepare agendas and take minutes during meetings, ensuring that key decisions and action items are documented and communicated effectively.
  • Monitor and respond to emails and inquiries on behalf of Director, prioritizing urgent matters and maintaining professional communication.
  • Assist in personal tasks as required, showcasing adaptability and a willingness to support Director in both professional and personal capacities.
  • Continuously seek opportunities for process improvements, identifying and implementing tools or methods that enhance office efficiency.

Desired Candidate Profile

  • Bachelor's degree in business administration or a related field, providing a solid foundation in organizational and management principles.
  • At least 3-5 years of experience in an administrative support role, preferably within a corporate environment, demonstrating relevant expertise.
  • Excellent verbal and written communication skills in English, with a preference for candidates who can communicate in additional languages.
  • Strong organizational skills, reflected in your ability to prioritize tasks and manage multiple projects simultaneously.
  • High level of discretion and confidentiality, essential for handling sensitive information and personal matters of the executive.
  • Demonstrated proficiency in Microsoft Office Suite and other relevant software, showcasing your technical abilities.
  • Ability to adapt to a fast-paced environment, showcasing resilience and a proactive approach to problem-solving.
  • Strong interpersonal skills, allowing for effective collaboration with diverse teams and stakeholders.
  • A positive attitude and a willingness to take initiative, essential for providing comprehensive support to the executive.
  • Proven track record of managing complex schedules and travel arrangements, showcasing strong attention to detail and time management.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

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Confidential Company