Personal Assistant

Greenstone

Key Responsibilities

• Manage the CEO s calendar, including internal and external meetings, board sessions, and investor appointments.
• Organize and coordinate international and local travel arrangements, including visas, flights, accommodation, and itineraries.
• Serve as a point of contact for the CEO, handling correspondence, calls, and requests with discretion and efficiency.
• Prepare meeting materials, presentations, and briefing documents; take minutes and follow up on action points.
• Liaise with senior stakeholders across the firm and external partners to ensure seamless communication and scheduling.
• Coordinate logistics for key company events, conferences, and client engagements attended by the CEO.
• Support with personal errands and ad-hoc tasks to optimize the CEO s time and focus.
• Maintain confidential files and records in an organized and secure manner.
• Anticipate the CEO s needs, demonstrating initiative and sound judgment in prioritizing competing demands.

Skills & Experience

• Excellent written and verbal communication skills in English
• Strong organizational and time-management skills, with the ability to work under pressure and meet tight deadlines.
• High degree of professionalism, integrity, and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Strong interpersonal skills with the ability to build rapport across all levels of the organization.
• Flexible, proactive, and resourceful, with a strong sense of initiative and ownership.