Receptionist / Office Assistant role Confidential company dubaic

We are seeking a proactive and helpful Receptionist / Office Assistant (Female only) to manage our front desk and provide day-to-day support to our team. In this hybrid role, you will be the "face" of the company for incoming guests, while also working behind the scenes to assist management and staff with operational tasks, scheduling, and general coordination. Key Responsibilities I. Reception Duties (Front of House) 1. Visitor Management: Greet clients and visitors with a professional demeanor; offer refreshments and notify the appropriate staff member of their arrival. 2. Communications: Answer incoming calls, take detailed messages, and manage the general company email inbox. 3. Environment: Ensure the reception area, waiting room, and meeting rooms are tidy, presentable, and equipped with necessary materials (magazines, water, pens). 4. Logistics: Accept and sign for packages/deliveries and distribute them to the correct recipients. II. Assistant & Support Duties: 1. Calendar Management: Assist with scheduling meetings, interviews, and appointments for senior staff. 2. Meeting Support: Prepare meeting rooms (setup projector/video calls), print agendas, and take minutes during team meetings if required. 3. Documentation: Assist in typing up reports, formatting documents, and performing data entry tasks. 4. Clerical Support: Scan, copy, and file important documents; manage electronic folder structures. 5. Errands & Ad-hoc: Run minor office errands (e.g., bank deposits, post office runs) and assist with ordering lunch/catering for internal events. 6. Travel Support: Help research and book flights or hotels for business trips.