Secretary & Admin ALAMEEN FOR TRADING & INDUSTRIAL INVESTMENT L.L.C

Employer Active

Posted 56 min ago

Experience

0 - 2 Years

Monthly Salary

AED 4,000 - 5,000 ($1,081 - $1,351)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Any Arab National

Gender

Female

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements with precision and foresight, ensuring optimal time management.
  • Prepare and disseminate meeting agendas, minutes, and supporting documents, capturing key decisions and action items accurately and efficiently.
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls, screening and prioritizing information to maintain clear communication channels.
  • Coordinate and manage office supplies, equipment, and vendor relationships, ensuring a well-organized and functional workspace.
  • Assist in the preparation of reports, presentations, and other documents, utilizing strong writing and formatting skills to deliver professional outputs.
  • Provide administrative support for projects, including tracking deadlines, managing budgets, and liaising with team members to ensure smooth execution.
  • Maintain confidential records and sensitive information, upholding the highest standards of discretion and data security.
  • Welcome and assist visitors, providing a professional and welcoming first impression of the organization.
  • Process expense reports and manage petty cash, ensuring accuracy and adherence to financial policies.
  • Organize and coordinate company events, including meetings, conferences, and social gatherings, ensuring seamless execution and positive outcomes.

Desired Candidate Profile

  • Demonstrates proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Displays strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Demonstrates excellent written and verbal communication skills, with the ability to communicate clearly and professionally.
  • Exhibits strong interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
  • Possesses a high level of confidentiality and discretion, handling sensitive information with utmost care.
  • Exhibits attention to detail and accuracy, with a keen eye for identifying and correcting errors.
  • Demonstrates a proactive and resourceful approach, with the ability to anticipate needs and solve problems independently.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

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ALAMEEN FOR TRADING & INDUSTRIAL INVESTMENT L.L.C