Administrative Assistant (with HR Support Functions) Max Technical Services

Employer Active

Posted 33 min ago

Experience

0 - 1 Year

Job Location

Abu Dhabi, Dubai - United Arab Emirates (UAE)

Education

Diploma(Computers)

Nationality

Filipino

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Managed and prioritized incoming emails, calls, and correspondence to ensure timely and accurate responses
  • Screened and shortlisted job applicants conducted initial phone/in-person interviews and supported recruitment processes
  • Assisted in onboarding by communicating company policies, procedures, and coordinating orientation activities
  • Maintained and updated employee records, files, and HR databases with accuracy and confidentiality
  • Trained and supported new administrative staff on company procedures and best practices
  • Coordinated daily office operations, including scheduling, work assignments, and resource allocation
  • Developed and implemented administrative procedures to improve efficiency and workflow
  • Handled sensitive information and documentation in compliance with confidentiality standards
  • Prepared reports, presentations, and business documents for meetings and management use
  • Monitored office supply inventory, placed orders, and managed vendor relationships
  • Resolved client and employee inquiries/complaints by providing effective solutions and maintaining positive relationships
  • Processed and tracked license renewals, official paperwork, and other regulatory requirements
  • Supported cross-functional projects by collaborating with team members to meet deadlines

Desired Candidate Profile

  • Hazard Identification & Risk Assessment
  • Safety & Hygiene Compliance
  • Contractor & Equipment Safety Management
  • Occupational Health & First Aid
  • Process & Quality Control
  • Team Coordination & Workflow Optimization
  • Communication & Stakeholder Engagement
  • Onboarding Support
  • Time & Task Management
  • Human Resources Support
  • Office Administration
  • Machine Safety Management
  • Food Manufacturing Operation
  • Team Coordination & Workflow Support
  • Time & Task Management
  • Adaptability in Fast-Paced Settings
  • ERP Systems: Oracle ERP, SAP
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

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Max Technical Services

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