Executive Assistant
Boston Consulting Group ...
Employer Active
Posted 6 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
YOU'RE GOOD AT
Managing and maintaining busy Outlook calendars, highlighting potential conflicts, managing end-to-end travel logistics (bookings & amendments of flights, hotels, cars, etc.), conference calls, meetings, etc.
Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness
Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows
Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process
Organizing and scheduling client and internal meetings and events; preparing logistics/equipment arrangements
Providing vacation cover to other Executive Assistants
Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering
Preparing and circulating meeting agendas and materials, attending meetings, taking and distributing notes, following up on action items
Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues, and on-the-ground support
Organizing and maintaining online systems for PA
Managing client contacts for CRM/Contact Management
Organizing and maintaining electronic filing systems
Preparing weekly timesheets and expense reports
Maintaining the highest level of internal and external confidentiality
Please note: This role follows a Sunday–Thursday workweek in alignment with regional business operations.
What You'll Bring
Minimum of 4–5 years of experience in a fast-paced environment supporting senior executives strongly preferred
Strong service orientation
Maturity and flexibility to work both independently and in cooperation with others
High level of self-motivation and initiative
Willingness to exercise good judgment and make decisions based on logic and common sense
Excellent organizational skills
Ability to anticipate alternate solutions and be prepared with contingency plans calmly and efficiently
Superior attention to detail and accuracy
Follow-through/ownership of tasks to completion
Willingness to consistently check and double-check all aspects of Partner/Principal schedules (including travel, client meetings, and materials)
Ability to multi-task and complete a variety of projects in a fast-paced environment
Ability and willingness to work overtime on projects and tasks as required
Knowledge and experience of the Middle East and local practices
Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment
Service-oriented, flexible, attentive to detail, and a team player
Ability to respect all BCG information as personal and confidential
Company Industry
Department / Functional Area
Keywords
- Executive Assistant
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