Executive Assistant

Client of Talentmate

As an Executive Assistant , you will be an indispensable anchor, providing robust administrative support to high-level executives within a dynamic and fast-paced environment. You are expected to manage and facilitate a variety of tasks, including coordinating schedules, managing communications in both English and German, and handling sensitive information with the utmost confidentiality. This role demands exceptional organizational skills, a keen attention to detail, and the ability to multitask while managing competing priorities efficiently. You will also be the face of the organization, often being the first point of contact for stakeholders, requiring a professional demeanor and excellent communication skills. You will work closely with executives to ensure the seamless and efficient operation of daily activities, allowing them to focus on strategic initiatives and decision-making processes. This is an excellent opportunity for someone who thrives in a challenging environment and is seeking to leverage their bilingual abilities in a pivotal support role.

Responsibilities:

• Coordinate and manage complex executive calendars, both in English and German.
• Facilitate seamless communication by drafting and translating correspondence.
• Organize meetings and prepare necessary materials for executive review.
• Oversee travel arrangements including itinerary planning and expense reporting.
• Manage and prioritize multiple tasks and projects simultaneously.
• Serve as a liaison between executives and internal/external stakeholders.
• Ensure the confidentiality and security of sensitive information at all times.
• Assist with the preparation of presentations and reports as required.
• Handle inquiries and resolve or escalate issues that require executive attention.
• Monitor and maintain office supplies, ordering as necessary for efficiency.
• Track and ensure completion of key deliverables and follow-up on action items.
• Facilitate and manage special projects and initiatives as assigned.

Requirements:

• Bachelor s degree in Business Administration or related field preferred.
• Proven experience as an Executive Assistant or similar role.
• Excellent command of English, both written and spoken.
• Strong organizational and multitasking abilities are essential for this role.
• Proficient in Microsoft Office Suite and other relevant software.
• Outstanding communication skills and a professional telephone manner.
• Ability to work independently and collaboratively in a team environment.