Executive Assistant

Grovy Developers

What you will own and do:

• Act as a strategic right-hand support to the MD, ensuring seamless day-to-day functioning, prioritization, and execution excellence.
• Manage end-to-end executive calendar, travel, meetings, and scheduling, optimizing leadership time and focus.
• Serve as the central coordination hub between leadership and all internal departments, including Finance, Investments, Sales, Marketing, Projects, Legal, HR, Procurement, and Operations, ensuring:
• Timely flow of information
• Cross-functional alignment
• Closure of action items.
• Manage direct stakeholder coordination with:
  
  • Board members
  • Investors
  • Bankers
  • JV partners
  • Consultants
  • Auditors
  • Legal advisors.
• Own end-to-end executive calendar, meeting, and travel management, optimizing leadership bandwidth.
• Plan and manage leadership meetings, board reviews, investor calls, and strategic discussions, including:
• Agenda preparation
• Pre-read coordination
• Presentation collation
• MoM documentation
• Action tracking & closure
• Draft, review, and manage high-level professional communication including emails, letters, reports, presentations, and confidential correspondence.
• Track strategic priorities, key deliverables, deadlines, and commitments, ensuring zero slippage on leadership-critical tasks.
• Support finance-related coordination, including:
• Invoice tracking
• Expense reporting
• Budget monitoring
• Payment follow-ups with finance teams.
• Maintain absolute confidentiality of sensitive leadership, financial, and business information.
• Provide personal assistant support to leadership, including:
  
  • Personal calendar coordination
  • Travel logistics
  • Priority task handling
  • Urgent issue management.
• Proactively identify process gaps and efficiency opportunities, implementing workflow improvements and automation wherever possible.
• Act as a trusted confidant and execution anchor for leadership.