Executive Secretary

Confidential Company

Executive Administrative Support

• Provide high-level administrative support to two Directors.

• Manage and coordinate complex calendars, meetings, and appointments for both executives.

• Arrange domestic and international travel, accommodation, and itineraries.

• Prepare executive correspondence, reports, presentations, and briefing documents.

• Screen and prioritize phone calls, emails, and meeting requests.

Executive Office Coordination

• Coordinate internal and external meetings, including preparing agendas and recording minutes.

• Maintain executive files, records, and confidential documentation.

• Track action items from meetings and follow up with relevant departments.

• Ensure efficient day-to-day operations of the executive office.

Personal & Family Coordination

• Assist with selected personal and family-related administrative tasks for the Directors when required.

• Coordinate family travel arrangements, appointments, and schedules.

• Liaise with service providers or household staff when necessary.

• Assist in organizing private events or special arrangements.

Personnel & Department Coordination

• Act as a liaison between the Directors and internal departments.

• Coordinate with administrative and support staff when required.

• Assist with organizing corporate events, executive meetings, and VIP visits.

Communication & Representation

• Serve as a key point of contact between the Directors and internal/external stakeholders.

• Maintain professional communication with clients, partners, and senior officials.

• Represent the executive office with professionalism and discretion.