Proposals Administrator

Wood

The key objectives for this role are:

Support the full lifecycle of proposal development, from initial request through to submission
Ensure all proposal documentation is accurate, well formatted, and compliant with client requirements
Coordinate inputs from technical teams, commercial teams, and management
Maintain and update proposal trackers, templates, and documentation libraries
Assist in planning deadlines, ensuring timely delivery of all proposal submissions

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Key Accountabilities and Responsibilities:

Coordinate, organise and format proposal documents, including Pre Qualification Questionnaires (PQQs), Expressions of Interest (EOIs), and RFP submissions

Track proposal schedules, deliverables, and internal approval processes

Liaise with engineering, estimating, legal, and commercial teams to gather required inputs

Review documents for consistency, clarity, and compliance with branding and client instructions

Maintain accurate proposal records and data within internal systems

Assist with layout, graphics, CV formatting, and quality checks

Support development of standard proposal templates and content libraries

Participate in lessons learned reviews to support continuous improvement