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Experience
1 - 5 Years
Monthly Salary
AED 3,000 - 4,000 ($811 - $1,081)
Job Location
Education
Diploma
Nationality
Any GCC National
Gender
Female
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Manage executive schedules by coordinating appointments, meetings, and travel plans, ensuring seamless time management.
- Serve as the primary point of contact for internal and external communications, crafting professional correspondence and managing inquiries.
- Prepare comprehensive meeting agendas and take accurate minutes, ensuring essential information is documented and distributed promptly.
- Organize and maintain both physical and digital filing systems, enhancing document retrieval and archival processes.
- Assist in the preparation of reports and presentations, utilizing advanced software skills to create visually appealing and informative materials.
- Coordinate logistics for company events, meetings, and conferences, ensuring all aspects run smoothly and efficiently.
- Support budget management by tracking expenses and processing invoices, contributing to financial accountability.
- Conduct research and gather information as needed, providing valuable insights to support decision-making processes.
- Facilitate communication between departments by relaying messages and information effectively, fostering collaboration.
- Continuously improve office procedures and workflows, identifying areas for enhancement to boost productivity.
Desired Candidate Profile
- Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Proven experience of at least 3 years in a similar administrative role, demonstrating expertise in office management.
- Certification in administrative support or office management (e.g., Certified Administrative Professional) is a plus.
- Experience in a corporate environment, preferably in industries such as finance, healthcare, or technology.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
- Fluency in English is required; additional languages (e.g., Spanish, French) are advantageous for international communication.
- Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Strong interpersonal skills, enabling smooth interaction with colleagues, clients, and executives.
- Detail-oriented mindset with a commitment to accuracy and quality in all tasks.
- Adaptable and proactive, ready to take initiative and tackle challenges in a fast-paced environment.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
- Secretary
- Administrative Assistant
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A B I General Trading L.L.C.
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Al Fattan Plaza Office No. 403 & 404 Garhoud Centre, Dubai, 33663, Dubai, Dubai, United Arab Emirates (UAE)