Admin Assistant with Real Estate experience Duserve Facilities Management

KEY ACCOUNTABILITIES:

• Coordinate and process lease renewals
• Handle property listings across internal systems and external platforms.
• Ensure contracts are issued and signed in coordination with relevant departments.
• Handle Ejari registrations and renewals in DLD system.
• Update and maintain internal records and property management databases (MORE, Excel, etc.).
• Provide accurate and timely reports on leasing, renewals, and collections to management.
• Support payment collection coordination with tenants and finance teams.
• Answer the tenant s inquiries and calls, acting as the first point of contact for leasing-related matters.
• Liaise with internal departments (Legal, Finance, Maintenance) for issue resolution and contract support.
• Assist with filing, scanning, and archiving leasing documentation.
• Follow up on lease renewals and manage tenant communications.

Knowledge & Technical Skills:

• Strong understanding of real estate operations and lease documentation
• Knowledge of MORE, Microsoft Office (especially Excel)
• Familiarity with contract issuance processes and payment coordination
• Basic knowledge of IT support for system data entry and records management
• Excellent communication and coordination skills
• Integrity in handling sensitive tenants and contract data
• Ability to follow up and execute timely documentation
• Ability to collaborate across departments
• Ability to deliver Professionalism with the Client
• Accuracy and service excellence
• Attention to Detail
• Time Management and Prioritization
• Problem Solving
• Stakeholder Coordination
• Process Compliance
• Written and Verbal Communication
• PC Knowledge with MS Office

Language Proficiency: English and Arabic (preferably but mandatory)