Administrative Assistant / Secretary ESAT

Job location: Abu Dhabi

We are looking for Female Administrative Assistant / Secretary with below requirements:

Requirements:

• Bachelor s Degree in Administration or Secretary field
• Minimum of 3 years experience
• With experience in HR, DOCUMENT CONTROL, SALES, PURCHASE, INVENTORY, PAYROLL and ADMIN
• Ability to work and perform with minimum supervision
• Can work under pressure
• Excellent Administrative and Customer Service Skills
• Excellent English Speaking, Writing and Reading Skills
• Knowledgeable in using MS Office (Word, Excel, PowerPoint etc.)
• Have a presentable image (Professional Looking) Photo taken within the last 6 months to reflect your current appearance is required
• Experience in handling certifications is advantage such ISO etc.
• Knowledge in Accounting is an advantage

Responsibilities (including but not limited to):

• Perform full time administrative support and smooth running of the Production Department under the provision of the Managing Director/CEO.
• Perform secretarial works which include filing, typing, correspondence and other general administrative works being assigned from time to time.
• Will be in charge of maintaining office operations through receiving and distributing communications; collecting and mailing correspondence
• Managing the reception area, telephone inquiries, call logs and ensures proper documentation and data entry. Determine which are priority matters and alert the administration and executive accordingly.
• Support staff in assigned project-based work and contribute to team effort by accomplishing related results as needed
• Plan and coordinate office activities and operations for professional conference.
• Manage calendars to schedule appointments (Book conference calls, rooms, couriers, hotels etc.)
• Arrange and coordinate meetings.
• Prepares agenda and make arrangement for staffs or other meetings.
• Make travel arrangement for staffs.
• To maintain and update all documents and keep orderly complete and categorize for easy accessibility to specific records (electronic and manual).
• Liaising suppliers and clients regarding inquiries, quotations and payments and keeping customers informed of order status.
• Assist in the preparation of regularly scheduled reports
• Assist with the establishments, revision and maintenance of office procedures and policy.
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; preparation of comparison sheet, placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations.
• Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund.
• Familiarity with office management procedures and basic accounting principles.
• Perform other related work assigned from time to time.