Coordinator, Human Resources KERZNER INTERNATIONAL LIMITED

The HR Coordinator is responsible for managing the HR reception desk and serving as the first point of contact for colleagues, ensuring queries are handled courteously and directed appropriately. This role provides administrative support to staff, maintains internal communication channels, and assists in onboarding activities to ensure a smooth new-joiner experience. The HR Coordinator is also responsible for ensuring HR office equipment is functioning efficiently, maintaining accurate employee files and records, and supporting the recruitment process through SuccessFactors by posting vacancies, monitoring applications, and adhering to the defined recruitment procedures.

Key Duties and Responsibilities

• Provides administrative support to colleagues for issuance of letters for various requirements, e.g., Bank letters, letters for applying for a driving license, letters for internet and TV connection, letters to the various consulates for visa travel etc.
• Updates the noticeboards for internal vacancies, training schedules, transport schedules, monthly clinic schedules, new joiner posters, internal announcements, and memos etc.
• Administers and assists the Human Resources Executive on the onboarding activities and induction plans for colleagues to ensure the arrival process is efficient and welcoming.
• Ensures the equipment in the Human Resources Office is properly maintained to ensure maximum productivity, and the ink cartridges are ordered and readily available. Also, order the weekly stationery supplies for the department in Iscala.
• Prepares Purchase Requisitions and follows up with the purchase department for timely delivery of stationery ordered, and invoices are handed to the receiving department for arranging payment.
• Assists the Human Resources Executive with the monthly payroll, leave requests, lieu days accruals etc., as and when required.
• Liaises with the Government Relations Manager in administering the OHC medical renewals well ahead of time to ensure no fines are being imposed for non-compliance of the OHC medical cards for all food, linen, and guest contact handlers.
• Ensures the departmental coordinators / HODs are informed regarding the OHC medical schedule for the colleagues, and transport is arranged for colleagues attendance and back.
• After the OHC cards are received, copies of it are to be made and updated on the generic folder, and also provided to the respective departmental coordinators to be kept updated in their files for HACCP and Dubai Municipality audits.
• Assists the Government Relations Manager with the update of the visa and passport expiry to have it renewed well ahead of time.
• Performs any other duties that may be reasonably required.
• Assists in organizing HR events and activities.
• Meeting Room booking- New Joiners if required
• To perform other duties that management may from time to time reasonably require.
• Assists Recruitment in charge of updating Job Descriptions
• Managing the office