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Experience
3 - 5 Years
Monthly Salary
AED 8,000 - 11,000 ($2,161 - $2,971)
Job Location
Education
Bachelor of Business Administration(Management), MBA/PG Diploma in Business Mgmt
Nationality
Any Nationality
Gender
Any
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Manage and coordinate the daily schedule, calendar, meetings, and travel arrangements of the CEO and Senior Management.
- Prioritize and handle incoming correspondence (emails, calls, documents), ensuring timely responses and follow-ups.
- Take meeting minutes, track key tasks, deadlines, and commitments to ensure smooth workflow and accountability.
- Coordinate internal and external meetings, events & appointments.
- Serve as the first point of contact for the CEO’s office — screening and prioritizing requests and inquiries.
- Liaise professionally with senior executives, business partners, clients, regulators, and other stakeholders.
- Coordinate communication between departments and management.
- Assist with internal announcements and documentation.
- Maintain confidentiality of information.
- Oversee day-to-day office operations to ensure smooth functioning.
- Manage office supplies, vendor relationships and service providers.
- Coordinate facility maintenance and office equipment.
- Maintain organized filing systems (physical and digital) for the Office.
- Ensure compliance with company policies and administrative procedures.
- Coordinate with finance for invoices, expense claims and petty cash.
- Manage comprehensive travel itineraries including flights, accommodations, visas, and local logistics.
- Prepare travel briefs and coordinate meetings during business trips.
- Process travel expense claims and ensure compliance with company policies.
- Coordinate meetings of the Board of Directors, Executive Committee, and other leadership forums.
- Arrange corporate travel, visas, accommodation and itineraries.
- Organize company meetings and office events.
Desired Candidate Profile
- Minimum of 3 - 5 years’ experience supporting C-level executives as an Executive Assistant or Office Administrator is an advantage.
- Prior experience in oil & gas, energy, commodities, or financial services sector preferred.
- Exceptional written and verbal communication skills in English.
- Strong organizational and time management skills with ability to multitask effectively.
- High proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management systems.
- Experience handling confidential matters and managing executive-level schedules and communications.
- Preferred familiarity with UAE office operations and documentation processes.
- Experience coordinating with government portals or PROs for documentation.
- Exceptional professionalism and discretion in handling sensitive information.
- Strong interpersonal and stakeholder management skills.
- Ability to anticipate needs and proactively address issues.
- Detail-oriented, organized, and efficient under pressure.
- High emotional intelligence and ability to work in a multicultural environment.
- Flexible, adaptable, and responsive to changing priorities.
Employment Type
- Full Time
Company Industry
Department / Functional Area
Keywords
- Executive Assistant
- Office Administrator
- CEOs Office
- Office Management
- Coordination
- Executive Assistance
- Schedule Management
- Travel Arrangements
- Calendar Management
- Meeting Minutes
- Correspondence Handling
- Vendor Management
- Facility Maintenance
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