Executive Secretary - Arabic Female only Danube properties

The Personal Assistant to the Head-Interior Design will provide high-level administrative, coordination, and communication support to ensure the smooth functioning of the Head’s office. The role requires strong organizational skills, discretion, stakeholder management, and the ability to handle multiple priorities in a fast-paced, transformation-driven environment

• Provide end-to-end secretarial and administrative support to the Design Head

• Manage and prioritize the Head’s calendar, appointments, meetings, and travel arrangements.

• Screen, manage, and respond to emails, calls, and correspondence on behalf of the Design Head.

• Prepare agendas, presentations, reports, briefing notes, and minutes of meetings.

• Coordinate cross-functional meetings

• Maintain confidential records

• Act as a key point of contact between the Head of Design and internal/external stakeholders.

• Liaise with senior leadership, department heads, consultants, and vendors.

• Ensure timely follow-ups and effective communication across stakeholders.

• Handle confidential and sensitive information with a high level of discretion

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).