Executive Secretary C-suite leadership Life Pharmacy LLC

Posted 30+ days ago

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Experience

6 - 12 Years

Monthly Salary

AED 10,000 - 13,000 ($2,701 - $3,511)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Commerce(Commerce), Bachelor of Arts, Any Graduation

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

• Calendar & Schedule Management: Maintain and coordinate the Chairman’s complex calendar, appointments, and travel plans, ensuring optimal use of time.
• Meeting Coordination: Organize, attend, and take minutes for high-level meetings. Prepare agendas, presentations, and follow-up action items.
• Communication Management: Screen, prioritize, and respond to emails, calls, and other correspondence on behalf of the Chairman.
• Travel & Logistics: Plan and manage domestic and international travel, including visa arrangements, accommodations, and itineraries.
• Document Preparation: Draft, review, and manage confidential reports, memos, presentations, and legal/contractual documents.
• Stakeholder Liaison: Act as the point of contact between the Chairman and internal departments, business partners, and external clients.
• Confidentiality: Handle sensitive information with discretion and integrity at all times.
• Project Support: Assist with special projects and strategic initiatives as directed by the Chairman.
• Office Oversight: Manage the Chairman’s office operations to ensure efficiency and professionalism.

Desired Candidate Profile

• Bachelor’s degree in Business Administration, Communications, or related field.
• 5–8 years of experience as an Executive Assistant or in a similar support role, supporting C-level executives.
• Prior experience in fast-paced corporate or family business environments is a plus.

Employment Type

Full Time

Company Industry

• Medical
• Healthcare
• Diagnostics
• Medical Devices

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Personal Assistant
• Secretary To The Board
• Meeting Organization
• Administrative Assistant
• Executive Secretary
• Personal Secretary

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