Office Administrator Ali & Sons

To provide comprehensive administrative and clerical support to the Operations Manager and ensure the smooth functioning of office operations, documentation, and internal coordination across departments.

• Prepare internal documents including inquiries, quotations, Local Purchase Orders (LPOs), delivery notes, and invoices.
• Type and format administrative reports such as order summaries, inquiry updates, and statistical records.
• Maintain systematic filing of all correspondence, reports, and documentation.
• Schedule and coordinate appointments and meetings for the Operations Manager.
• Photocopy, scan, and circulate correspondence and other printed materials as required.
• Handle administrative processes such as:
• Leave tracking
• Employee timekeeping
• Medical reimbursements
• Security pass and insurance application coordination
• Liaise with internal departments (HR, Finance, Administration) to ensure timely execution of admin tasks.
• Monitor and maintain office supplies, documentation templates, and operational checklists.
• Assist with compiling reports and other duties as assigned by the Operations Manager.

Key Internal & External Stakeholders:

• Internal Clients: Administration & HR, Accounts & Finance Departments
• External Clients: As required by the role or on behalf of the Operations Manager