Office Coordinator

Client of Expert Skilled Human Resource Consulting

Key Responsibilities

• Oversee daily office operations to maintain a professional and efficient work environment.
• Serve as a key liaison between internal departments, vendors, and service providers.
• Manage office supplies, monitor stock levels, and ensure timely replenishment.
• Coordinate maintenance requests and facility service needs as required.

Material & Procurement Support:

• Assist with placing material orders based on departmental requests.
• Liaise with suppliers to obtain quotes, confirm deliveries, and track procurement status.
• Maintain accurate procurement records, purchase orders, and vendor files.

Visitor & Access Management:

• Organize visitor passes and liaise with site security and reception for entry approvals.
• Maintain visitor logs in line with company access control policies.
• Coordinate guest visit preparations with internal stakeholders.

Logistics & Travel Support:

• Arrange guest and staff transfers, transportation bookings, and hotel accommodations.
• Provide support with employee travel coordination and documentation when necessary.
• Assist with planning meetings, events, and external visits or inspections.

Documentation & Reporting:

• Maintain accurate office records including contracts, permits, and schedules.
• Generate basic reports related to procurement, logistics, and administrative activities.