Office Coordinator role in Dubai Bourntec Software Solutions LLC

Greetings from Bourntec!!!

Please review the job details and share the required details if you are interested in proceeding further.

If you are not interested, I request you to help me reach the right candidate.

Job Title: Office Coordinator
Location: Dubai
Job Type: Full-Time
Experience Required: 1–3 Years
Availability: Must be currently based in the UAE for in-person interviews

Job Description: -

We are looking for a well-organized and proactive Office Coordinator to manage and support daily office functions while ensuring smooth communication and coordination between internal teams and external stakeholders. The ideal candidate will play a vital role in administrative support, event coordination, and office operations, while also assisting the sales team and handling travel logistics.

Key Responsibilities:

Event Planning:

• Accompany the sales team for events and field activities
• Assist in organizing and executing internal office events, staff activities, and external promotional events.
• Accompany the sales team during exhibitions, trade shows, and marketing events as needed.

Administrative Support:

• Manage correspondence, file documents, maintain office records, and handle incoming/outgoing mail.
• Assist with documentation and communication related to visa processes and travel bookings.

Office Management:

• Order and maintain office supplies and stationery.
• Coordinate with vendors for office maintenance, repairs, and cleaning services.
• Ensure the office environment is clean, organized, and functional.

Communication and Coordination:

• Answer direct phone calls, schedule appointments, and coordinate internal and external meetings.
• Liaise with the sales team and PRO for daily updates and operational requirements.
• Greet and manage visitors in a professional and welcoming manner.

Record Keeping:

• Maintain accurate and up-to-date records related to office operations, purchases, and expenses.
• Track travel bookings and documentation for staff and guests.

Basic Accounting:

• Support basic bookkeeping tasks such as tracking expenses, managing petty cash, and preparing simple reports.

Requirements:

• Experience: 1 to 3 years in a similar administrative or office coordination role.
• Location: Must be currently residing in the UAE and available for in-person interviews.
• Communication: Excellent verbal and written communication skills in English; Arabic is a plus.
• Skills: Strong organizational, multitasking, and time-management skills.
• Proficiency: MS Office (Word, Excel, Outlook); familiarity with basic accounting practices is a plus.
• Flexibility: Willingness to accompany the sales team for events and field activities.

Please share the following details to proceed further.

Reason for looking for job change: -

Current Salary

Expected Salary: -

Notice Period

Updated Resume: -Please attach

Thanks

Vijin.a@bourntec dot com