Office Secretary

Confidential Company

Posted 30+ days ago

Experience

2 - 5 Years

Monthly Salary

AED 4,000 - 6,000 ($1,081 - $1,621)

Job Location

Dubai - United Arab Emirates (UAE)

Education

Bachelor of Commerce

Nationality

Any Nationality

Gender

Any

Vacancy

1 Vacancy

Job Description

Roles & Responsibilities

  • Coordinate and schedule meetings, ensuring optimal use of time and resources while managing conflicting priorities.
  • Maintain accurate and organized filing systems, both physical and digital, to enhance information retrieval and workflow efficiency.
  • Prepare and edit correspondence, reports, and presentations, ensuring clarity and professionalism in all communications.
  • Act as the primary point of contact for internal and external inquiries, demonstrating excellent customer service and communication skills.
  • Manage office supplies inventory, placing orders and maintaining records to ensure uninterrupted office operations.
  • Assist in the onboarding process for new employees, including preparing orientation materials and facilitating introductions.
  • Conduct research and compile data for reports and presentations, supporting decision-making and strategic planning.
  • Implement and maintain office policies and procedures, contributing to a structured and efficient work environment.
  • Coordinate travel arrangements and itineraries for executives, ensuring all logistics are handled smoothly.
  • Support financial processes by assisting with budget tracking, expense reporting, and invoice processing.

Desired Candidate Profile

  • Bachelor’s degree in Business Administration or a related field, ensuring a strong foundational knowledge of office management principles.
  • Proven experience of at least 2-4 years as an office secretary or administrative assistant in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and other office management software, showcasing technical competence in daily operations.
  • Excellent verbal and written communication skills, essential for effective interaction with diverse stakeholders.
  • Positive attitude and a collaborative spirit, contributing to a harmonious and productive office atmosphere.
  • Fluency in English, with proficiency in additional languages considered an asset, enhancing communication with international clients.

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Executive Secretary
  • Administrative Assistant
  • Office Management
  • Receptionist
  • Personal Assistant
  • Business Support Specialist
  • Customer Service
  • Communication Skills
  • Office Coordinator
  • Data Entry
  • Clerical Assistant

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Confidential Company

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