Personal Assistant

Confidential Company

Key Responsibilities

Family & Personal Support

• Coordinate schedules, appointments, and activities for all family members.

• Manage family travel planning, itineraries, reservations, and logistics.

• Support with school-related tasks, events, and communication for the child.

• Oversee personal errands, shopping, deliveries, and household-related follow-ups.

• Assist with organizing family events, celebrations, and gatherings.

• Liaise with household service providers, maintenance teams, and vendors.

• Maintain confidentiality and handle all personal information with the highest discretion.

Business & Executive Support

• Manage calendars, appointments, and travel arrangements for Vishal Kirpalani.

• Act as a communication gatekeeper for business-related scheduling and correspondence.

• Prepare briefs, meeting notes, follow-ups, and documentation.

• Coordinate with internal/external stakeholders including business partners, investors,

government entities, and service providers.

• Assist with property-related documentation, renewals, and follow-up processes.

• Draft letters, emails, and official communications.

• Provide operational support across ongoing projects, workflows, investment activity, and

administrative matters.

Operations & Coordination

• Maintain organized digital and physical filing systems for family and business

documentation.

• Track renewals (visas, licenses, insurance, household services, etc.).

• Manage payments, petty cash, and reimbursement processes as instructed.

• Ensure seamless coordination across both personal and professional areas, anticipating

needs proactively.

Requirements

• 3+ years of experience as a Personal Assistant, Executive Assistant, Family Assistant, or

similar hybrid role.

• Excellent English communication skills (written and verbal).

• Strong organizational, time-management, and multitasking abilities.

• Proficiency in Microsoft Office (Outlook, Word, Excel).

• Discretion and trustworthiness, particularly when handling personal and financial

information.

• Experience in UAE real estate, family office support, or investment environments is an

advantage.

• Valid UAE driving license preferred but not mandatory.

Working Hours

• Standard office hours Monday–Friday (9:30am-7:30pm) and Saturday (9:30am-2pm),

with flexibility to support occasional family or business requirements outside standard

hours.