Admin Assistant - Home Division

GMG

WHO WE ARE:GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.Suncoast, the definitive destination for outdoor furniture and accessories in the UAE, is a homegrown brand that was born out of a commitment to bridge a gap in the market for thoughtfully designed and expertly crafted outdoor furniture and accessories that can withstand the unique weather conditions of the Middle East. Beyond its own range, the stores are also home to premium international outdoor brands such as Higold, Edemlan, and Nardi.WHAT YOU'LL BE DOING:Performs general clerical duties to include but not limited to typing, photocopying, faxing, mailing, and filingResponds, sorts and distributes incoming correspondence, including phone calls, faxes and emailsFacilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/DepartmentSends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the sameCoordinates and facilitates the supply and maintenance of office equipment, whenever requiredProvides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent useDevelops and updates spreadsheets, documents, reports and presentations as per the requirementComposes and types routine letters, memoranda, reports, presentations and minutes of meetingsGathers, enters, and/or updates data to maintain internal files, records and databases, as appropriateSchedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/DepartmentMaintains confidentiality of documents and information receivedAssists in the coordination, supervision, and completion of special projects as appropriateLocation: GMG Home - Dubai Investment Park 2