Administration Assistant

Confidential Company

Multiple Vacancies

Posted 30+ days ago

Experience

1 - 2 Years

Job Location

Dubai(Sheikh Zayed Road) - United Arab Emirates (UAE)

Education

Any Graduation

Nationality

Filipino, Sri Lankan, Burman, Indonesian

Gender

Female

Vacancy

2 Vacancies

Job Description

Roles & Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Coordinate and schedule maintenance activities for the facility
  • Communicate with maintenance staff and contractors to ensure timely completion of tasks
  • Maintain records of all maintenance work, including work orders, inspections, and repairs
  • Monitor inventory of maintenance supplies and order new supplies as needed
  • Ensure compliance with safety regulations and company policies
  • Assist in the development and implementation of maintenance procedures
  • Respond to maintenance requests and emergencies in a timely manner
  • Conduct regular inspections of the facility to identify maintenance needs
  • Act as the point of contact for internal and external clients

Desired Candidate Profile

We are seeking a highly organized and motivated Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. As an Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office with the below requirements:

  • Proven experience in maintenance coordination or a similar role
  • Excellent communication and interpersonal skills
  • Strong organizational and multitasking abilities
  • Knowledge of maintenance procedures and safety regulations
  • Proficiency in using maintenance management software and tools
  • High school diploma or equivalent; additional education in maintenance or facilities management is a plus

Employment Type

    Full Time

Company Industry

Department / Functional Area

Keywords

  • Administration
  • Administrative Assistance
  • Administrative Support
  • Administration Secretarial
  • Administration Operations
  • Administration Assistant

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Confidential Company

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