Executive Secretary

Confidential Company

Job Description

Roles & Responsibilities

Desired Candidate Profile

Executive & VIP Support

• Provide high-level administrative and confidential support to the Chairman/CEO.

• Manage VIP schedules, travel arrangements, meetings, and protocol requirements.

• Act as the primary liaison with Board Members, senior stakeholders, and external VIPs.

• Ensure strict adherence to professional etiquette, discretion, and protocol standards.

Board & Governance Support

• Coordinate Board Meetings, Executive Committee meetings, and leadership reviews.

• Prepare Board packs, agendas, minutes of meetings (MoM), and action trackers.

• Draft and consolidate Board reports, presentations, and executive summaries.

• Follow up on Board decisions and ensure timely closure of action items.

Presentations & Reporting

• Develop high-quality PowerPoint presentations for Board and executive meetings.

• Convert complex data into clear, professional, and visually strong presentations.

• Maintain accuracy, consistency, and confidentiality in all reports.

Data & Excel Management

• Prepare and manage Excel reports, trackers, dashboards, and MIS reports.

• Analyze data using formulas, pivot tables, and charts to support decision-making.

• Maintain executive databases, KPIs, and performance reports.

Communication & Administration

• Draft professional correspondence, emails, memos, and official letters.

• Manage calendars, prioritize meetings, and ensure seamless daily operations.

• Handle confidential information with the highest level of integrity and discretion.

Required Skills & Competencies

• Strong understanding of VIP protocols and executive office etiquette.

• Excellent presentation and documentation skills.

• Advanced proficiency in MS Excel (formulas, pivot tables, reporting).

• High proficiency in PowerPoint and MS Word.

• Exceptional organizational, multitasking, and time-management skills.

• Strong verbal and written communication skills.

• Ability to work under pressure and manage sensitive information.