Personal Assistant / PRO

Rightangled

We are looking for a highly organised, proactive, and adaptable Personal Assistant / PRO to support the setup and day-to-day operations of our new Dubai office. This role is perfect for someone who thrives in a fast-paced, high-pressure environment and is confident in taking ownership of a broad range of responsibilities from managing administrative processes to supporting senior executives and liaising with external stakeholders. You will play a key role in ensuring the smooth and efficient launch of our new office and the continued organisation and effectiveness of our team./p>

Key Responsibilities:

• Assist with the end-to-end setup of the Dubai office, including suppliers, utilities, equipment, and services.
• Coordinate with vendors, contractors, and internal stakeholders to ensure timely execution of setup tasks.
• Source and manage office supplies and furniture.
• Support with high-level communications and follow-ups where needed.
• Maintain an organised and systematic filing system (digital and physical) for office and employee records.
• Handle incoming and outgoing correspondence, ensuring timely responses and clear documentation.
• Manage employee records and ensure documentation is complete and compliant with local regulations.
• Assist with onboarding processes for new hires, including preparation of documentation and induction materials.
• Represent the company professionally when speaking with clients or guests.
• Ensure the office remains tidy, well-organised, and compliant with company standards.
• Take initiative to improve systems and workflows where appropriate.